Thank you to all of you for the sacrifices you make serving in our U.S. Military. We are 603698_10151603057814444_905096869_nhonored that you will be attending, and YES, we consider each and every one of you our HEROES! Our hope for you during retreat week is that you feel special, get some R&R, and have the time of your lives.

PRINT THIS PAGEit has some good information for you and your family about what to bring and what to expect.

FREQUENTLY ASKED QUESTIONS:  Click here for a printable list of frequently asked questions and answers about the retreats.


A $100 commitment fee via check is required to secure your families’ retreat date. The original uncashed check will be physically returned to you at your retreat. We are unable to confirm and hold your retreat spot until the commitment fee is received.

If you cancel less than 14 days before your retreat date, or are a no-show for your scheduled retreat, you will be ineligible for another retreat for two years, and your check will be cashed with the funds allocated toward program costs.


  • Lodging is paid.
  • Food is free and YUMMY! (We do our best to cater to special diets.)
  • Activities are free.
  • Equipment rental is free, including helmets.
  • The family portrait sitting and CD are free. Dress accordingly for your family picture (solid colors work best.)
  • If you have any needs during the retreat like prescriptions or special supplies, or absolutely must buy that souvenir or t-shirt, then you must pay for that on your own, but otherwise, everything is free.
  • We will NOT sell you a time share, and we will NOT send you a bill. THIS RETREAT IS FREE. 

(The retreats are funded by many private donors who want to honor military families in this way. There are hundreds behind this retreat, covering the costs to thank you for your sacrifices and service to our country.)


  • Warm clothes (year round) – lots and lots. Be prepared.
  • Dress in layers (spring, winter, fall) – long underwear, heavy socks, t-shirts, sweat shirts, jeans, sweaters, waterproof pants, waterproof jackets, hats, gloves, scarves
  • Closed toed shoes for white water rafting, horse activities
  • Swim suits
  • Sunscreen
  • Sunglasses
  • Water bottles
  • Goggles (if you have them)


  • All recreation equipment, and adaptive equipment
  • Helmets and protective gear
  • Any other special equipment that you may need to enjoy the activities (We even have wool blankets for the sleigh ride!)

REMINDER:  We have some ski pants, gloves, hats, mittens, and goggles. PLEASE bring your outdoor winter clothing for winter retreats. If you absolutely don’t have this stuff, and are worried that we may not have your size or exactly what you need, please let us know BEFORE the retreat.


  • Check in is from 3-5 p.m.
  • Dinner is at 6 p.m.
  • Orientation will be at 7 p.m.


Each family gets their own cabin, lodge room, or duplex. Lodging includes:

  • Linens and blankets
  • Running water
  • Heat
  • Some have fireplaces. (We will provide wood – again that FREE theme.)
  • Pack and plays


YMCA of the Rockies – Snow Mountain Ranch – Check out the 5,000 acres of fun! The physical address is 1101 County Road 53, Granby, CO 80446, phone number 970-887-2152.

Map and directions:

  • After turning left off of Hwy 40, drive for about ½ mile, then turn left at the flag pole to the main administration building.
  • The nice people at the Admin Building will give you a map to the PROJECT SANCTUARY BIG CABIN. Report to the Big Cabin where Project Sanctuary will check you in and give you a key to your very own, private cabin. Double rainbow at Winding River Ranch

Winding River Ranch – More secluded, peaceful setting with 2 miles of the Colorado River running through the property!
The physical address is 1471 County Rd 49, Grand Lake, CO 80447, phone number 970-627-3251.


Mount Hermon Conference Center is nestled among the redwood trees at 37 Conference Dr., Felton, CA 95018, phone number 831-335-4466.

Some activities you MAY enjoy at this location include the following: ropes course in the Sequoias, hikes, climbing wall, arts and crafts, steam train ride.

  • Wheelchair accessible: yes
  • Wheelchair friendly: moderately
  • Pack’n’plays: yes


Historic Banning Mills – a retreat location added in 2017, is located at 205 Horseshoe Dam Rd, Whitesburg, GA 30185, phone number 770-834-9149.

Some activities you MAY enjoy at this location include the following: ropes course, hikes, kayaking, and mountain biking, arts and crafts

  • Wheelchair accessible: yes
  • Wheelchair friendly: no – a lot of steep hills
  • Pack’n’plays: no


Center for Courageous Kids – a retreat location added in 2017, is located at 1501 Burnley Road Scottsville, KY 42164, phone number 270-618-2900.

Some activities you MAY enjoy at this location include the following: fishing, arts and crafts, bowling, swimming, sports and games

  • Wheelchair accessible: yes
  • Wheelchair friendly: very
  • Pack’n’plays: no
  • Other info: camp style bedding – all twins or bunk beds

Photo of canoes lined up along the lake shore on the grounds at Beaver Hollow Conference CenterNEW YORK RETREATS

Beaver Hollow Conference Center, home of The Biggest Loser – Niagara, became one of our retreat locations in 2016 and is located at 1083 Pit Road, Java Center, NY 14082, phone number 800-964-7903.

Some activities you MAY enjoy at this location include the following: canoeing and fishing, cooking lessons, state park visit, dietitian consultations

  • Wheelchair accessible: yes
  • Wheelchair friendly: moderately
  • Pack’n’plays: no
  • Other info: very accommodating to food allergies and diet restrictions


YMCA Blueridge Assembly – a new location added in 2018, is located at 84 Blue Ridge Circle Black Mountain, NC 28711, phone number 828-669-8422.

Some activities you MAY enjoy at this location include the following: horseback riding, giant swing, hikes, arts and crafts

  • Wheelchair accessible: yes
  • Wheelchair friendly: no – a lot of steep hills
  • Pack’n’plays: yes


The Retreat at Balcones Springs, another new retreat location added in 2016, is located at 104 Balcones Springs Dr., Marble Falls, TX 78654, phone number 830-693-6639.

Some activities you MAY enjoy at this location include the following: Lake activities, wood working, horseback rides, zip-line

  • Wheelchair accessible: yes
  • Wheelchair friendly: no
  • Pack’n’plays: no


National Ability Center & Bronfman Recreation Center and Ranch – The National Ability Center is located at 1000 Ability Way, Park City, UT 84060.


Even though all our classes are mandatory, all recreational activities are OPTIONAL. You can pick and choose what is best for your family. We think we have something for everyone, but sometimes people just want to hang in their cabins. That’s okay, too. The only other thing on the schedule that we highly recommend is Orientation.

We have added Healthy Marriage, Money Matters/Family Matters, and Field Guide for PTS and Military Families classes at the request of past military families. The classes are the only mandatory part of each retreat. Each of these classes is fast paced, upbeat, interactive and FUN! It is our goal to fully equip your family with the tools you need to stay together and THRIVE. This is your retreat. You decide how you will most benefit from this time away from it all.

Activities will vary by each retreat, and may even change during your retreat week. Some activities you MAY enjoy include the following:

  • Summer – Hiking, fishing, horseback riding, whitewater rafting, zip lines, bowling, ATV
  • Winter – Cross country skiing, snowmobiling, ice fishing, tubing
  • Spring and Fall – (all dependent on weather)  Fishing, hiking, bowling, foam pits, horse activity


Most of the activities are good for all ages, and we want you to do things together as a family as much as possible; however, the classes are really boring for the kids, so we have some very cool things planned for them during these times. Also, there may be a few who are too young for some of the activities, and we have a terrific group of volunteers (all with background checks) who will be helping out during these times.


What happens at a Project Sanctuary retreat STAYS at a Project Sanctuary retreat. Because we are privately funded, we do not report to any commanding officers. However, if you need us to write a letter to your commander to document your leave, let us know:  we have had a great success with this if necessary, and our letters are very generic in nature.

There will be a licensed counselor on site at all times, and they are bound by law to keep things confidential. All of our counselors are pretty easy going, too. There will be no folding chair circles and forced sharing times – but please know that they are available if you need something.


We like to have fun. We want you to have fun, too. If you have ANY questions or concerns or comments or just want to talk to a live person, do not hesitate to contact us at any time.

Have a safe journey, and we’ll see you soon!

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